For property managers
For firms that genuinely run rented residential portfolios.
VerwaltKlar is built for property managers looking after rented residential units — not for private individual landlords, and not as a marketplace. The value shows up where many small cases eat time every day.
A good fit if …
- You manage rented residential units in a portfolio
- Maintenance today runs on phone calls, email and spreadsheets
- You have your own trade businesses you like working with
- You manage rented residential units in a portfolio
- Maintenance today runs on phone calls, email and spreadsheets
- You have your own trade businesses you like working with
- You rent out a single apartment yourself
- You're looking for an open trade-business marketplace
- You only do condominium administration without tenancies
Your day today
The effort happens before the repair.
A substantial share of administrative effort comes from coordination before the work on site begins.
- 08:15
Three calls and a voice note
A tenant reports water under the sink, with no photo and no indication of when they're home.
- 10:40
Chasing details by phone
Which flat, since when, how much water? Two calls before the report is usable.
- 13:00
The trade business drives out to look
When photos and precise context are missing, effort is hard to assess. In suitable cases this can mean one diagnostic visit and a later appointment for the work.
- 16:30
Status? Written down nowhere
The current state sits in an inbox. The owner asks, and gets an estimate.
What changes
The same case with VerwaltKlar.
- 01
More relevant details before the first review
The category and issue description are confirmed; available photos, property context and time windows are brought together on the case.
- 02
Urgency remains a review point
The current intake does not assign urgency automatically. The property manager reviews safety relevance, prioritises and decides the next steps.
- 03
Your trade business is suggested
Your own businesses first. The suggestion brings together the available case-specific details for the next discussion.
- 04
The history is documented
Status, responses and completion stay on the case, creating a traceable basis for later reporting.
Your businesses
You bring your own trade businesses.
During setup you add the businesses you already work with. VerwaltKlar doesn't push you into anonymous sourcing — your relationships stay yours. The platform network only steps in when nobody on your own roster fits or responds.
- Your trusted businesses are suggested first
- Matching accounts for trade and service area
- Coordination and approval stay with you
- The system never commissions work on its own
Common questions
What property managers ask first.
Does VerwaltKlar replace our existing property-management software?
No. VerwaltKlar is intended as a maintenance workflow and can run alongside existing property-management software during a pilot. The concrete process determines which master data is transferred and whether a later integration is useful; no general integration is promised.
Where is the data held?
We make no blanket Europe promise. Core product services for runtime, case data and customer files are currently configured in Belgium; Firebase states that Authentication is processed in the United States and Cloud Logging storage is global. The Security overview states services and regions individually.
What if no trade business responds?
The case remains visibly open. If nobody on the existing roster fits, network businesses can be suggested; if the system finds no suitable business, manual assignment by an authorised person remains available.
What does 'AI-assisted' actually mean here?
AI supports the guided dialogue, structuring report text, liability information and processing extracted document text. The current intake does not assign urgency automatically. Commissioning and required approvals remain with people.
Do tenants need an app?
No separate VerwaltKlar tenant app or VerwaltKlar portal. The currently verified intake uses an activated Telegram account; WhatsApp is planned for pilot launch and will receive technical sign-off first.
What does it cost?
In the pilot programme we talk about the process and the value, not price lists. We work out the commercial structure together at the defined hand-off point.
Let's test the value in a clearly bounded pilot.
In an initial conversation, we clarify whether VerwaltKlar fits your portfolio, team and maintenance process.