VerwaltKlar is an intelligent maintenance workflow for professional property managers. It guides missing information, structures the case and prepares it for review and trade business selection.
Fewer follow-up questions. Better-prepared assignments. A traceable case history.
Today's reality
In this example, even a clear message is still missing details needed for review and assignment.
“Hi, since yesterday it has been dripping under the kitchen sink, especially when we use the tap. Someone would be home on Wednesday after 3 pm.”
The message describes the problem, but it is not yet a dependable maintenance case.
How it works
VerwaltKlar guides the missing details, structures the case and prepares the property manager's decision.
Intake starts with a natural-language message.
The category and problem description are confirmed; photos and availability remain editable until review.
Location, component, symptom, start, media and access details are brought together in one case.
The structured details and the relevant contract information are ready for professional review.
They edit the details, review liability where required and assign a trade business.
The information relevant to this stage is passed on as a traceable basis for the job.
Static product walkthrough
This representation follows the current intake flow and shows the same fictional case from the free-text message to human assignment.
The case starts with a free-text message, not with an already complete ticket.
“Hi, since yesterday it has been dripping under the kitchen sink, especially when we use the tap. Someone would be home on Wednesday after 3 pm.”
The category and problem description are confirmed; a missing location or unclear details trigger targeted questions.
I detected a plumbing issue. Is that correct?
Yes, plumbing.
Where exactly does the water appear, and when does it happen?
Under the kitchen sink, mainly when the tap is running.
The tenant can add photos, set entry permission and select concrete availability windows.
A summary appears before submission. The description, media and availability remain editable.
Summary before submission
Edit details
Confirm report
The property manager receives a structured synthetic case view. Urgency is not presented as an AI-derived result.
Approval applies only where it is required. An authorised person selects and assigns the trade business.
Liability
Where required: approve or reject
Trade business
Sample Plumbing Services
Select and assign
Prepared handover
Leak under the kitchen sink during use. One photo is attached; entry is permitted and Wednesday from 3 to 5 pm is available.
No suitable match? The case remains visible and can be assigned manually.
Swipe horizontally to see every step.
What the pilot should improve
The pilot tests these outcomes against an agreed baseline.
VerwaltKlar prepares the case and recommendations. Consequential workflow actions remain bound to the responsible roles.
Access and sharing follow role and case context. AI prepares information; commissioning and required approvals remain with responsible people.
View the security overviewCapability status
Each area is labelled as available or as future direction.
Core workflow
The current workflow from receiving a report to handover and status tracking.
Supporting intelligence
Information from different formats is made usable for the maintenance case.
Platform direction
These possible extensions are not part of the core labelled as available here.
In an initial conversation, we clarify whether VerwaltKlar fits your portfolio, team and maintenance process.